Writing a letter
Writing a formal letter
Your name + address + phonenr. (+ e-mailaddress)
DATE & LOCATION
a comma after the town name.
- Write out the entire date (so not:
The address should be the same as on the envelope
Here you give a short indication of what the letter is about
THE START OF YOUR LETTER
is where you address the addressee.
If you know the
name of the addressee, write only their last name.
Write out words
like ‘van de’
Always start the first
paragraph with a capital
In this paragraph you introduce your problem/explain why
you’re writing a letter
people consider it rude to start this paragraph with ‘ik’.
SECOND, THIRD, ETC. PARAGRAPH
In these paragraph you give some
background information on your problem/subject, state what
you think should be done, ask for advice or thank your
In this paragraph you give a short
summary of your problem or proposal, and eventually what you
expect the addressee to do next. If you want the addressee
to do something for you, thank them in advance.
ENDING THE LETTER & SIGNING IT
Usually formal letters end with:
groet, / Hoogachtend,
Sometimes you may want to send one or
more documents along with your letter. Give a short
indication of the attachment(s) and number them.
letter of application
The lay-out of a letter of application is
the same as the lay-out of a formal letter, see ‘Writing a
In the first
you name the job you are applying for and, in case your
letter is a reaction to an advert, the source of the advert.
Say that you would like to be considered for the job.
In the second (third, fourth etc.)
you state why you think you should have the job, why you
In the last
you say that you hope to be invited for a job interview and
you refer to your curriculum vitae.
Add your c.v. to your letter as an attachment. In it are
your personal information, education, information about
previous employments and your personal references. Never
refer to someone without letting them know. Next to the
names of your references you state their function, company
and telephone number / e-mail address
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